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Keyboard Shortcuts - Spring/Summer 2012

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Keyboard Shortcuts is a quarterly newsletter highlighting IT activities for the entire UCSB campus.


IT Governance

At their July meeting, the Information Technology Board (ITB) discussed the IT OE Committee's recommendations and approved the following:

  1. The proposed IT Council should be formed.
  2. The ITB should revert to just Vice Chancellor membership.
  3. The campus should move forward with Office 365, and OIST will serve as the anchor department for this service.

lynda.com

Please contact Elise Meyer if you know of existing or planned use of lynda.com in your department. A group sponsored by the ITPG completed a pilot project, and we are documenting where there is interest in this online training service. In the meantime, Instructional Development now has acquired a lyndaKiosk, with full access to all training courses. Undergraduate students will have priority access, but faculty and staff are welcome to take advantage of the service when there is no conflict with a student's session. Please contact Raymond Authier for more information about accessing the Kiosk.

UC Ready

To date, over 45% of UCSB departments have completed a UC Ready continuity plan for disaster readiness. The next phase calls for academic and institutional advancement departments to engage in continuity planning. By December 2014, we envision a disaster-resilient campus with every department having a UC Ready plan. To create an account, go to the UC Ready Login Page. For questions about the planning process, please contact Carrie Frandsen.

Student Information System

Cutover to the new Student Information System is planned for the end of December 2012. Student Information Systems & Technology started this project in February 2011, and they are using a vendor-provided code conversion service to migrate the legacy Adabas and Natural code and data to Microsoft SQL Server & C#.NET.

North Hall Data Center

The North Hall Data Center, a centrally-funded resource open to equipment from all campus IT shops, has been completed and the first new customer server was installed on May 1, 2012.

Technology Infrastructure Fee (TIF)

The TIF was approved with a rate of $8.12/FTE/month for FY 2012-2013. The first TIF recharge appears on July ledgers and is based on June payroll. The TIF website has information about the TIF processing schedule and the TIF Allocator, a tool that allows a unit to change its mappings for TIF recharges.

GauchoSpace

GauchoSpace, UCSB's course management system based on the Moodle platform, has seen steady growth over the last four years. There are currently over 1,000 course sites per quarter, with about 70% of all student enrollments in those courses. UCSB collaborates with UCLA, UCI, and UCSF on common enhancements to Moodle, concentrating on ease of use. UCSB will be moving to Moodle 2.3 or 2.4 in Summer 2013.

IT Expo

The May 18th IT Expo featured over 90 vendors and about 500 attendees from as far north as San Francisco and as far south as San Diego. K-12 and higher ed were all represented, and participated in technical presentations as well as themed peer discussion forums.

Procurement Gateway

UCSB's Procurement Gateway, the new campus purchasing system, has gone live. The campus "alpha" adopters (MSI, SAIS, EH&S and ECE) placed their first live orders in the system on May 23, 2012. The campus "beta" adopters (Student Health, Chemistry, H&RS, and LSIT) joined the system in early July. The deployment of Gateway began on July 23, with ten additional departments joining the system. Presently, the campus has processed 178 PO's with a 73% processing rate of less than 24 hours, from purchase requisition to purchase order. If you would like to activate your department in Gateway, please have your department Business Officer contact Christine Griffin at x3348 to schedule setup and receive training details. If you have any questions about Gateway, or if you would like to join Gateway Partners, please send email to help@gateway.procurement.ucsb.edu.

Cellular Telephone Support Service

Communications Services has assumed support for establishment of cellular services covered by University Policy G-46, Guidelines for the Purchase and Use of Cellular Phones and Other Portable Electronic Resources. Description of this service is provided in Communications Services' Campus Cellular Services announcement.

Changes to Outgoing Caller ID

Communications Services has changed outgoing Caller ID on the campus telephone system to consistently present the actual calling number instead of 805-893-6000. Customers who have been using *82 to ensure their Caller ID was transmitted when placing local calls will no longer need to do so. For further information, see Changes to Outgoing Caller ID.

Two-Way Radio Changes

Departments using legacy wideband two-way radio systems will need to convert to a narrowband system by the end of 2012 in order to comply with FCC regulations. (Departments using the campus 800 MHz radio system are not affected by this change in regulation.) For details, see Communications Services' FCC Narrowbanding Mandate announcement.

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For questions or additions to the newsletter, please contact Elise Meyer.