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IT Infrastructure Funding Committee Recommendation to ITB on 5/20/2011

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The IT Infrastructure Funding Committee is submitting the following recommendation to the Information Technology Board on 5/20/2011:

1) The campus should use an FTE-based fee to replace the existing RUAC IP Address and Data Network Surcharge recharges.  This fee should replace the existing campus recharges beginning Fiscal Year 2011/2012 at a rate of $97.40 per FTE per year, a rate that is revenue neutral in total.  This rate depends on existing surpluses that will be drawn down over the next couple of years, so the rate will increase over time.

2) The fee attributed to Contract & Grant employees would be assessed to a central account and not to individual grants.  The identified central account would be funded from Contract & Grant indirect cost recovery (overhead) funds.

3) There are two existing charges to the students that live in University owned housing: the RUAC IP Address charge and an ISP usage charge.  The mechanisms used for these charges should continue until an IT Infrastructure charge is developed that fairly allocates the costs incurred by students by the nature of living in University-owned housing.

4) While the FTE fee is starting with a limited scope of existing services, the mix of services may change over time, so it is critical that there be a robust review process in place to address changes to the scope of services and the costs covered by the fee.  The Information Technology Board (ITB) and the Income & Recharge Committee are central to this process.  This review process will be developed under the auspices of the ITB.  The role of the ITB is to control costs and to ensure that the range of services funded by the fee is aligned with the campuses strategic goals.

5) Implementation of the FTE fee will be an operational responsibility of the Office of Information Systems and Technology (OIST).  The mechanism used to bill this fee should allow control points to reallocate charges from one Location-Account-Fund-Sub to another Location-Account-Fund-Sub.  The OIST will work with policy and subject-matter experts to determine how this can be accomplished.

Appendix 1 describes the calculation of the fee in more detail and the spreadsheet attached below compares how the current fees have been charged versus how the new fee would have been charged for the Trailing Twelve Months (TTM) May 1, 2010 - April 30, 2011.

Modified to link to Appendix 1 group page instead of an attachment.

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ITIF-110513.xls346.5 KB